Let's be straight with you: this is not a clock-in, clock-out kind of company. We coordinate hundreds of events every month, and events don't care about business hours. The pace is fast, the learning is fire-hose level, and the standards are high — because our clients get one shot at their once-in-a-lifetime moments, and there are no off days on someone's grand opening or their daughter's graduation. If that sounds draining, we won't be a fit. If it sounds like the environment you've been looking for, you'll be in good company.

We spent 13 years mastering balloon decor. Then in 2022 we rebuilt the entire business, and in three years became the largest balloon installation company in the world. We're not done — we're looking to carve our space in the history of the event world and make waves in the industry.

We understand that failing is part of the learning process and a natural part of doing something no one else has done before. We value extreme ownership, growth, and accountability. Our industry is inherently creative, so we are constantly thinking of out-of-the-box solutions to solve business problems.

A strong GIF game is mandatory, and while we work incredibly hard, we also value lighthearted conversation and having a good time.

Remote Private Event Coordinator (RPEC)

100% Remote (US) · Full-time · $60,000–$75,000 OTE

What you get when you combine account management with event planning — watch the video on this page to see it explained by the team.

The honest pitch

Balloon Artisan is the largest balloon installation company in the world. Our team coordinates hundreds of events every month across 35 states — birthdays, baby showers, graduations, retirements, and every milestone in between — executed by our network of 100+ professional balloon artists. We're known for high-end corporate work (brands like Walmart and Crumbl trust us with theirs), and that reputation means families keep coming to us to make their private celebrations feel just as spectacular.

As an RPEC, you are the person our private clients meet. You take inbound leads (calls, emails, social messages), guide clients through designing their dream project, close the sale, and then coordinate our creative team as they bring it to life. You own each event from first call to final photo.

No balloon experience required. Here's what we've learned hiring for this seat: this job takes two skills — event coordination and sales. We can teach you sales. We have a proven script and process, and if you can follow a process and genuinely enjoy talking to people, you will close deals. What we cannot teach is organization. If you're the person who keeps twelve moving pieces straight without being reminded, keep reading.

Read this before you apply

This role is demanding in specific ways. We'd rather you know now than at week three:

• You'll juggle dozens of events at once. Every project has a client, an artist, a timeline, and details that punish sloppiness. Your organization system is your survival system.
• You'll sell every day. Inbound only — no cold calling — but closing is part of the job and part of your pay. You'll follow our sales process and be measured on results.
• The hours are real: 43–50 per week depending on your event load. Core day is 8:30 AM – 5:30 PM EST.
• Events don't respect business hours. You'll have some early-morning and late-evening events. You don't have to be clocked in for them, but you must be reachable on your company phone while your events are live — including weekends — to answer questions from our creative team and troubleshoot.
• The learning curve is steep. You'll be on a computer all day across multiple software tools, and you'll be expected to pick up new ones quickly. We document lessons learned as we go, and you'll contribute to that from week one.

If that list sounds exhausting, this isn't your role. If it sounds like a normal Tuesday for how your brain already works, we should talk.

Who does well here

• Highly organized and detail-oriented — you'll be tested on this, not just asked about it
• A natural communicator by phone, email, and Zoom
• Tech literate: proficient in Google Docs, Sheets, and Drive, and fast at learning new software
• Genuinely excited about being part of people's once-in-a-lifetime celebrations
• Comfortable trying, failing, adjusting, and trying again
• A strong GIF game is mandatory. We work incredibly hard, and the team chat is proof you can do that while having a good time

Compensation

• $40K base salary
• Tips: roughly $1,000–$1,500 per month
• Monthly performance bonuses: $300–$2,000 per month
• On-target earnings: $60,000–$75,000 per year. High performers advance in pay and responsibility — see below.

Where this role goes

RPEC is the gateway onto the Balloon Artisan team — everyone starts here. Prove you can drive strong sales while maintaining quality standards, and the next step is Remote Event Coordinator (REC), planning events for our corporate clients, with a salary and bonus increase.

From REC, there are two paths:

Path 1 — Individual contributor: Senior REC, focused on existing clients and outbound growth. Earning potential around $110K–$130K.

Path 2 — Management: Operations Manager, running the coordination engine. Earning potential around $100K–$120K.

These aren't hypothetical — this is how our current team got where they are. But to be straight with you: your job here will constantly evolve. If you want to find a stable seat and do the same thing for years, we're not your company.

Benefits

• Health insurance
• Paid time off
• Hands-on training from day one
• Leadership who cares about you as a person and wants to see you succeed — don't take our word for it, that's what the team videos on this page are for

The interview process

Three parts, because we only want to bring on the right people:

1. Initial application — the form below, including our screening questions
2. 45-minute Zoom — experience and sales competency
3. 45-minute tech interview — a hands-on test of your ability to use Google Drive, Sheets, Docs, and Calendar. If you use these tools regularly, you'll pass with flying colors. If you don't, this will be hard.

How to apply

Apply through the form below and tell us why you'd love to work with this team. Make sure you watch the videos on this page first ;)

One request: please don't call our number with application questions. Our small team fields dozens of application calls a day and it pulls us away from clients — so calling actually disqualifies you. Email us instead with any questions; we're happy to answer there. :)